POLICIES & PROCEDURES

LICENSING, ACCREDITATION, MEMBERSHIP

All private institutions that offer career-training programs of more than 40 hours, with tuition fees over $4000 must be registered under the Private Training Institutions Act. The Private Training Institutions Branch (PTIB) oversees basic education standards and ensures consumer protection for students enrolled in PTIB-registered institutions. The Cut Fashion Design Academy is designated by PTIB as of July of 2019.

 

PROGRAM COMPLETION DATES

The program completion is based on a calculation of a student continuously enrolled as a full-time student to program completion. In the event you interrupt your studies you must notify The Cut Fashion Design Academy so your program completion date can be amended. The actual program completion may be impacted by interruptions of schedule Changes.

 

CURRICULUM, PROGRAM, AND SCHEDULE UPDATES/CHANGES

The Cut Fashion Design Academy programs are regularly under review, revision, and updating. This means from time to time we will amend and/or modify our programs when it is deemed beneficial to the program/students. Changes could be made, for example, in content and curriculum, course titles, materials, your expected completion date, or class schedules.

 

TUITION REFUND POLICY

1.      If the institution receives tuition from the student, or a person on behalf of the student, the institution will refund the student, or the person who paid on behalf of the student, the tuition that was paid in relation to the program in which the student is enrolled if:

(a)    the institution receives a notice of withdrawal from the student no later than seven days after the effective contract date and before the contract start date;

(b)   the student, or the student’s parent or legal guardian, signs the student enrolment contract seven days or less before the contract start date and the institution receives a notice of withdrawal from the student between the date the student, or the student’s parent or legal guardian, signed the student enrolment contract and the contract start date; or

(c)    the student does not attend a work experience component and the institution does not provide all of the hours of instruction of the work experience component within 30 days of the contract end date.

2.      The institution will refund the tuition for the program and all related fees paid by the student or a person on behalf of the student enrolled in the program if the student is enrolled in the program without having met the admission requirements and did not misrepresent his or her knowledge or skills when applying for admission.

3.      If a student does not attend any of the first 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 50% of the tuition paid under the student enrolment contract unless the program is provided solely through distance education.

4.      Unless the program is provided solely through distance education, if the institution receives a notice of withdrawal from a student:

(a)    more than seven days after the effective contract date and

                                                    i.     at least 30 days before the contract start date, the institution may retain up to 10% of the tuition due under the student enrolment contract, to a maximum of $1,000.

                                                   ii.     less than 30 days before the contract start date, the institution may retain up to 20% of the tuition due under the student enrolment contract, to a maximum of $1,300.

(b)   after the contract start date

                                                    i.     and up to and including 10% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 30% of the tuition due under the student enrolment contract.

                                                   ii.     and after 10% but before 30% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 50% of the tuition due under the student enrolment contract.

5.      Unless the program is provided solely through distance education, if the institution provides a notice of dismissal to a student and the date the institution delivers the notice to the student is:

(a)    equal to or before 10% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 30% of the tuition due under the student enrolment contract.

(b)   after 10% but before 30% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 50% of the tuition due under the student enrolment contract.

6.      If the institution provides the program solely through distance education and the institution receives a student’s notice of withdrawal or the institution delivers a notice of dismissal to the student and:

(a)    the student has completed and received an evaluation of his or her performance for up to 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 30% of the tuition due under the student enrolment contract, or

(b)   the student has completed and received an evaluation of his or her performance for more than 30% but less than 50% of the program, the institution may retain up to 50% of the tuition due under the student enrolment contract.

7.      The institution will refund fees charged for course materials paid for but not received if the student provides a notice of withdrawal to the institution or the institution provides a notice of dismissal to the student.

8.      Refunds required under this policy will be paid to the student, or a person who paid the tuition or fees on behalf of the student, within 30 days:

(a)    of the date the institution receives a student’s notice of withdrawal,

(b)   of the date the institution provides a notice of dismissal to the student,

(c)    of the date that the registrar provides notice to the institution that the institution is not complying with section 1(c) or 2 of this policy, or

(d)   after the first 30% of the hours of instruction if section 3 of this policy applies.

9.      If an international student delivers a copy of a refusal of a study permit to the institution, sections 1(a), 1(b), 4, 7, and 8 of this policy apply as if the copy of the refusal were a notice of withdrawal, unless:

(a)    the international student requests an additional letter of acceptance for the same program that was the subject of the refusal of a study permit, or

the program is provided solely through distance education.

DISCLOSURE AND NOTICES

  1. Completion of The Cut Fashion Design Academy programs does not guarantee employment or any particular level of compensation. Actual employment will depend on your background. Other relevant factors are your employment application, presentation, initiative, and employment opportunities at the time.

  2. A copy of the Enrollment Agreement shall be provided to you when you sign the Agreement.

  3. Please note that under Section 61 of the Private Training Act, The Registrar is authorized to collect, use, and disclose personal information in accordance with the Registrar’s regulatory duties under the Act. For more information about the collection and use of this information, visit http://www.privatetraininginstitutions.gov.bc.ca.

  4. Financial assistance may be available to qualifying students through either public or private student assistance sources. The Cut Fashion Design Academy makes no representations whatsoever about your eligibility for student aid. In the event that you receive student assistance, you recognize you are solely responsible to ensure repayment of the loan is in accordance with your loan/student assistance agreement.

  5. The Cut Fashion Design Academy complies with applicable privacy laws. The Academy collects, uses, and retains individual student information for use including assessing student applications, maintaining student academic records, placement tracking, program reviews, and to meet regulatory requirements. The Academy may use certain student information to communicate with students; for example to provide students, applicants, or graduates with information about The Academy’s activities, or additional program opportunities. Students may request removal from The Cut Fashion Design Academy’s mailing list(s) by writing the Registrar.

  6. Language of Instruction and Method of Delivery: English. You must demonstrate proficiency in the English language prior to admittance. Otherwise, you will incur an additional fee of $1,500.00 to cover the cost of a language tutor to accompany you to classes. Tutor would be provided by The Cut Fashion Design Academy.

  7. Student Work ownership: You retain ownership to all garments created while in your program. You grant The Cut Fashion Design Academy permanent, non-exclusive, worldwide, royalty-free right and license to make educational use of such work and Intellectual Property, including the right to use, reproduce, distribute, display, perform, and modify (i.e. create derivative works) such work and Intellectual Property in all forms and media now known or hereafter existing in connection with The Academy’s programs, including promotional use.

  8. You grant permission to The Cut Fashion Design Academy and its agents to contact you through mail, email, phone, text messaging, social media, or any other modality regarding your education at The Academy.

 

EXTENDED DISPUTE LIMITATION AND ARBITRATION

You, the student, and The Cut Fashion Design Academy agree that you will take steps to resolve any dispute or claim between you and the other party (including any company affiliated with The Cut Fashion Design Academy, any of its officers, directors, trustees, employees or agents) arising out of or relating to this Enrollment Agreement or your attendance at The Cut Fashion Design Academy. Whether before, during, or after your attendance, you agree that you will pursue binding arbitration only after exhausting informal efforts.

The arbitration shall follow the standards and rules of procedure as set out in the British Columbia Commercial Arbitration Act. If The Academy intends to initiate arbitration, it will notify you in writing by regular mail at your latest address on file with The Academy. You will have twenty (20) days from the date of the letter to choose an organization to administer the case.

If you fail to do so within that 20-day period, The Academy will choose one. The Cut Fashion Design Academy agrees that it will not elect to arbitrate any individual claim of less than the relevant jurisdictional threshold that you bring in small claims court. If that claim is transferred or appealed to a different court, or if your claim exceeds the relevant jurisdictional threshold, The Academy reserves the right to elect arbitration. In that case, you agree that the matter will be resolved by binding arbitration.

If either you or The Cut Fashion Design Academy chooses arbitration, or instead agree to a third-party mediation on agreed terms, neither party will have the right to a jury trial, to engage fully in discovery, or to litigate the dispute or claim in any court – other than in small claims or a similar court. Further, you will not have the right to participate as any class of claimants pertaining to any claim subject to arbitration.

The arbitrator’s decision will be final and binding. Rights that you or The Cut Fashion Design Academy would have in court may not be available in arbitration. Any claim, liability, or loss on your behalf is limited to an amount no greater than the total amount of tuition paid by you to the Academy. Arbitration hearings shall all take place in Vancouver, BC.

The Cut Fashion Design Academy will pay the arbitration filing fees. However, you will pay expenses for your own legal counsel, experts, and witnesses, unless applicable law or this Agreement gives you the right to recover any of those fees from the other party.

If the arbitrator determines that any claim or defense is wrongfully intended to oppress the other party, the arbitrator may award sanctions in the form of fees and/or other expenses incurred by the other party. This arbitration provision shall survive beyond the end of your relationship with The Cut Fashion Design Academy.

 

IMPORTANT INFORMATION

The Cut Fashion Design Academy is required to give you a signed copy of your contract and to maintain a copy in your student file. Under the Personal Information Protection Act, you are entitled to access your student file. Further information about storage and access to your student file is in the Academy’s Privacy Policy. 

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